Your Partners Shouldn't Be Processing Payables
Free your U.S. team from AP processing. Trained offshore specialists handle invoice coding, vendor management, and payment scheduling inside your systems – with 4-tier QC before anything reaches your desk.
Accounts payable shouldn't be your firm's bottleneck
Partners and senior staff waste hours approving invoices and chasing vendor issues that should be handled at production level – freeing zero time for advisory, client development, or growth.
Late Payments
Invoices sit in inboxes for weeks. Missed payment deadlines mean late fees, lost early-pay discounts, and strained vendor relationships.
Staff Turnover
AP clerks leave in 8–12 months. You lose vendor relationships, approval workflows, and institutional knowledge.
Coding Errors
Inconsistent expense categorization across staff creates GL misstatements and tax prep headaches downstream.
Margin Erosion
$48K–$60K per U.S. AP specialist with benefits, plus supervision and error correction costs.
Full-Cycle Accounts Payable Execution
Everything from invoice receipt to payment scheduling – handled by U.S.-trained offshore teams inside your systems.
Invoice Processing & Coding
Accurate invoice entry with proper GL coding, approval routing, and documentation for every transaction.
Vendor Management
Maintain clean vendor records, W-9 collection, payment terms tracking, and communication logs.
Payment Scheduling
Optimize payment timing to capture early-pay discounts while maintaining healthy cash flow for your clients.
Expense Categorization
Consistent, accurate expense coding aligned to your chart of accounts and client-specific reporting needs.
1099 Tracking & Reporting
Year-round vendor payment tracking with proper classification to streamline 1099 preparation at year-end.
AP Reporting & Analytics
Comprehensive AP dashboards with aging analysis, payment forecasting, and cash flow impact reporting.
Your AP Team in 3 Weeks
A proven onboarding process that gets your accounts payable handled fast – without the typical offshore headaches.
Discovery Call
We learn your invoice workflows, approval hierarchies, payment policies, and vendor management needs.
Team Assembly
We match AP specialists with experience in your industries, vendor types, and software.
SOP Training
Your team trains on your coding standards, approval workflows, and payment scheduling procedures.
Pilot Engagement
Start with 5–10 clients. We handle the AP, you review. Scale when ready.
Most firms complete onboarding in 2–3 weeks and scale to full capacity within 60 days.
In-House vs. Accountably
The average U.S. AP specialist costs $48K–$60K in salary alone. Add benefits, payroll tax, training, supervision, and turnover – you're looking at $65K–$80K fully loaded per head before they even process their first invoice batch.
| Comparison | U.S. In-House Staff | Accountably |
|---|---|---|
| Senior AP Specialist (Annual) | $60,000 – $75,000 | $22,000 – $30,000 |
| Staff AP Clerk (Annual) | $42,000 – $55,000 | $16,000 – $22,000 |
| Time to Productivity | 3–6 months | 2–3 weeks |
| Multi-Entity Experience | Varies | ✓ Standard |
| Multi-Layer QC Built In | ✗ Not included | ✓ 4-tier review |
| Backup Coverage | ✗ No coverage | ✓ Always covered |
| Invoice Processing SLA | No guarantee | ✓ 24-hour turnaround |
| Turnover Risk | High – 8–12 mo avg | ✓ 98.7% retention |
We Work Inside Your Software
Our teams train on your tech stack during onboarding – no migration needed.
QuickBooks Online
Certified TeamQuickBooks Desktop
Certified TeamXero
Certified TeamBill.com
Certified TeamTipalti
Trained TeamKarbon
Trained TeamDext
Trained Team+ Any Other
We'll TrainHow Nguyen & Associates Achieved 98% On-Time Payments Across 70+ Clients
An 11-person CPA firm struggling with late vendor payments across 70+ client accounts. Early-pay discounts were being missed and late fees were piling up. Within 60 days, Accountably standardized the AP workflow – on-time payment rate jumped from 72% to 98%.
"Our clients stopped getting calls from angry vendors. That alone was worth the investment."
– Lisa Nguyen, Managing PartnerCommon Questions
Everything you need to know about our offshore accounts payable services.
Ready to Free Your Team From Accounts Payable?
Get started today and see how much your firm could save with a dedicated offshore AP team.