Key Takeaways
- Save 20 to 40% versus building the same capability in house, while improving control and coverage.
- White label teams for developers, owners, funds, REITs, and contractors, aligned to your firm’s methodology and branding.
- Job cost accuracy, draw management, lien waiver tracking, and straight through vendor payments with Yardi, Rabbet, Workiva, AvidXchange, and FIS.
- Tax and incentive support across cost segregation, credits, ASC 740 tax provision, multi state returns, and property and payroll taxes.
- Controls and compliance built in, including GAAP, cash basis where applicable, ASC 606 revenue, and SOC 2 certified workflows.
Who We Serve and How We Plug In
You advise complex clients, from single asset developers to diversified funds and REITs. Accountably becomes your execution layer. We assemble dedicated pods that mirror your chart of accounts, close cadence, and workpaper standards. Your clients see your firm, your templates, and your review notes. We do the heavy lifting.
- Developers and owners, feasibility through stabilization.
- General contractors and specialty trades, WIP schedules, retainage, draws, and pay apps.
- Property managers and operators, rent rolls, CAM reconciliations, and debt covenant support.
- Funds and REITs, consolidations, REIT testing, and portfolio level reporting.
We operate within your governance, and we document everything. That includes segregation of duties, prepared by and reviewed by signoffs, and audit trails that hold up with external auditors.
Why Accountably for Real Estate and Construction
You need reliable capacity that understands job cost, construction billings, and real estate cycles. With Accountably, you get trained, full time offshore professionals who follow U.S. compliance standards and your firm’s playbook. The outcome is simple, stronger controls, lower cost, and fewer late nights.
- Cost and coverage, firms typically save 20 to 40% on bookkeeping, AP, payroll, close, and reporting, while extending hours of coverage across time zones.
- Speed and accuracy, standardized workpapers, tie outs, and review notes reduce rework and shorten close.
- Tooling that fits your stack, we integrate Yardi Voyager or Breeze, Rabbet for draw management, Workiva for controlled reporting, and AvidXchange or FIS for payments.
- White label tax support, preparation and first pass review for federal, state, and multi state returns, including 1040, 1065, 1120, 1120 S, 1041, and 990, plus property tax filings and payroll taxes.
What This Looks Like In Practice
A typical engagement starts with a small pod, a delivery lead and two to four accountants trained in construction and real estate. We map your COA and project structure, set up bank feeds and approval routing, and then take over recurring cycles, AP, AR, payroll, bank recs, and month end close. You keep client communication and signoffs. We provide the reconciliations, schedules, and workpapers that make your review fast and clean.
- Job cost capture and coding aligned to budget and cost codes.
- Draw packages that include G702 or G703 details, lien waivers, and supporting invoices.
- Real time dashboards for cash, budget versus actuals, and exception flags.
- Close to report with Workiva, including version controlled disclosures and evidence.
The point is not just help during busy season. It is reliable delivery every month, with clear ownership and measurable results under your firm’s brand.
Service Highlights For Your Real Estate and Construction Clients
Construction and Development Accounting
- Job cost structure design, cost code mapping, and budget setup.
- Daily cost capture and coding, materials, labor, subcontractors, and equipment.
- Draw management with Rabbet, backup package assembly, lien waiver collection, and approvals.
- Pay applications and retainage tracking, including change orders and compliance checks.
- WIP schedules and revenue recognition aligned to your policies and ASC 606.
- Cash flow forecasting tied to project milestones and funding schedules.
Real Estate Portfolio Accounting
- Property level ledgers in Yardi Voyager or Breeze, bank recs, and period close.
- Rent roll maintenance, billing, cash posting, and delinquency reporting.
- CAM and operating expense reconciliations, owner statements, and distributions.
- Fixed asset and capitalization reviews under GAAP, repair versus capitalization policy enforcement.
- Debt covenant monitoring, compliance packages, and lender reporting.
Tax and Incentive Support
- Federal, state, and multi state return preparation, 1040, 1065, 1120, 1120 S, 1041, 990.
- ASC 740 tax provision support, rate reconciliation, and workpapers.
- Credits and incentives, cost segregation study support, historic, new markets, LIHTC, and energy credits, with tie out to the GL.
- 1031 exchange tracking, basis schedules, and timeline reminders.
- Property tax filings and appeals support, payroll tax filings, notices, and reconciliations.
Close and Reporting
- Month end and quarter end close, checklists, deadlines, and ownership.
- Consolidations across entities, eliminations, and intercompany reconciliations.
- Workiva reporting packs with controlled narratives and evidence links.
- Audit ready workpapers, PBC lists, and support for external reviews.
White Label Back Office For CPA Firms and EAs
- Offshore staffing that follows IRS compliance, GAAP, cash basis rules, and SOC 2 controls.
- Seasonal surge coverage, tax return production, multi state apportionment, and SALT schedules.
- Client communication templates, branded deliverables, and review ready files.
- Issue tracking with SLAs, turnaround times, and escalation paths your managers can rely on.
Technology Integration That Reduces Rework
We meet your stack where it is, and we suggest improvements only when they cut time and risk. Our team configures tools to talk to each other, so invoices, draws, and payments flow without manual rekeying.
- Yardi Voyager or Breeze for property accounting and reporting.
- Rabbet for construction draws, document collection, and approval routing.
- Workiva for controlled reporting, narratives, and evidence management.
- AvidXchange and FIS for vendor payments tied to approved funding.
- Optional support for Sage Intacct when your clients use it across entities.
Unify Yardi, Rabbet, and Workiva, then tie payments through AvidXchange or FIS, so what gets approved is exactly what gets paid.
In House Versus Accountably, A Quick View
Area | Typical In House | With Accountably |
Cost to deliver | Higher fixed salaries and overhead | 20 to 40% savings with offshore pods |
Coverage | Local hours and limited surge capacity | Extended coverage and fast scale up or down |
Controls | Vary by preparer | SOC 2 processes, standardized workpapers, documented reviews |
Tools integration | Often manual handoffs | API or file based automations between Yardi, Rabbet, Workiva, payments |
Hiring risk | Time to recruit and ramp | Ready team with sector training and playbooks |
The difference is felt in your review time. You get clean schedules, tie outs, and exception notes you can trust, which shortens review and makes your managers more effective.
Compliance, Risk, and REIT Support
Real estate and construction work carries scrutiny, from lender covenants to investor disclosures. We bake in control and documentation from day one.
- GAAP and cash basis accounting as appropriate, with clear policies and memos.
- ASC 606 methods for construction contracts where applicable, and revenue policy documentation.
- ASC 740 support for tax provision, including deferreds, uncertain tax positions, and rate bridge schedules.
- Contractor prequalification, insurance and certificate tracking, and prevailing wage support where required.
- REIT services, E and P calculations, distribution testing, TRS considerations, and tie out to the GL.
Our workpapers are built for audits. You will see prepared by and reviewed by signoffs, evidence attachments, and explanations for any out of period adjustments. Processes run inside SOC 2 certified controls that your clients and auditors will recognize.
Onboarding and Delivery Model
Most firms move from kickoff to first reporting in 3 to 6 weeks. We keep it simple and documented.
- Discovery and plan, scope, roles, SLAs, and a security checklist.
- Access and data, secure credential exchange, COA mapping, and opening balances validation.
- Pilot cycle, one close cycle or one draw cycle with parallel review.
- Go live, we run the recurring cadence, you review and approve.
- Improve, monthly health checks, metrics, and backlog grooming.
You keep final approval rights, client relationships, and signoffs. We focus on accuracy, timeliness, and clear communication.
Frequently Asked Questions
How do you price small developers versus large portfolios
We match price to scope and risk. Smaller developers often fit fixed fee or project based pricing. Larger portfolios benefit from tiered or value based models tied to defined deliverables and SLAs. We keep pricing transparent and reviewed each quarter.
What onboarding timeline should we expect
Plan for 3 to 6 weeks from contract to first reporting. We run a kickoff checklist, complete document collection, confirm milestones, interview stakeholders, perform initial reconciliations, and then deliver the first close or draw package for your review.
Can you support multi entity consolidations and multiple jurisdictions
Yes. We handle entity mappings, eliminations, intercompany, and currency translation where needed. We maintain audit trails and produce statutory and tax ready reports that align with local requirements.
How do you handle data migration from legacy spreadsheets or ERPs
We stage a secure transfer, map and validate data, run incremental migration cycles, reconcile variances, and document outcomes. We also provide change management templates so your team and your clients understand the new process and controls.
What stays on our plate after outsourcing
You keep compliance oversight, key approvals, access control decisions, and client communication. You validate budgets, certify representations, and sign filings. We prepare, document, and flag exceptions so your review is efficient.
What Results Can We Expect
Here is a typical outcome we see with sponsors and operators you support. Month end close drops from 15 to 5 days, draw packages pass lender review on the first submission, and external auditors complete walkthroughs with fewer follow ups. Your team spends more time advising and less time chasing receipts or reworking schedules.
The goal is simple, fewer surprises, tighter controls, and reliable reporting your partners and lenders trust.
Ready To Scale Your Practice
If you support real estate and construction clients and want a dependable, white label back office, we are ready to help. Book a short discovery call and see how Accountably’s offshore team, IRS and GAAP compliant processes, cash basis support, and SOC 2 controls can extend your capacity without adding headcount.
