Technology & Software

Key Takeaways

• Accountably provides white‑label Technology and Software Accounting Services that help your firm scale, with expert offshore staffing and dedicated onshore management.
• You get end‑to‑end support, AP/AR, payroll, month‑end close, reconciliations, ASC 606 revenue recognition, capitalized software accounting, and audit‑ready workpapers.
• We operate with IRS compliance, GAAP standards, cash basis accounting where suitable, and SOC 2 certified processes for strong data security and controls.
• Firms commonly realize 30–50% cost savings versus hiring and see up to a 75% faster close when we automate billing to ERP and standardize workflows.
• White‑label taxation support covers 1040, 1065, 1120, 1120‑S, 1041, 990, plus property, payroll, and sales tax, along with multistate, international structuring, and R&D credit studies.

Why Partner With Accountably for Technology and Software Clients

Technology finance moves quickly. Revenue is subscription based, commissions are tiered, and usage billing changes the timing of recognition. Your team needs a partner that knows the details and can keep pace during close, audits, and diligence. Accountably embeds a tech‑focused finance engine inside your practice, white‑labeled to your brand, so your clients experience a seamless extension of your firm.

Who We Serve

• CPA firms, EAs, and multi‑office accounting practices serving SaaS, Fintech, HealthTech, DevOps tooling, AI and ML platforms, and tech‑enabled services.
• Firms that want to offer fractional CFO style analysis, KPI dashboards, and 13‑week cash forecasting without adding partners or senior FTEs.
• Practices seeking offshore staffing that integrates with existing processes and maintains U.S.‑grade quality.

Compliance and Trust, Built In

Your clients depend on you for accuracy and control. We work to your standards, then harden them.

• IRS compliance, tax code adherence, and audit‑ready documentation.
• GAAP bookkeeping and reporting, with cash basis accommodations when it fits the engagement.
• SOC 2 certified processes, access controls, segregation of duties, and evidence trails.
• Policies and workpapers that hold up in audits, diligence, and reviews.

Seamless White‑Label Delivery

We work in your tech stack and in your voice.

• Your email domain and ticketing for communications, optional shared inbox.
• Your project plans, your intake forms, our execution, documented and on time.
• Weekly production cadences, SLA dashboards, and month‑end sign‑offs you can rely on.

Service Highlights for Technology and Software Clients

• Outsourced accounting that runs AP/AR, payroll, month‑end close, deferred revenue schedules, and audit‑ready reconciliations.
• Fractional CFO support you can brand as your own, board‑level KPI reporting, 13‑week cash models, runway planning, and investor‑ready narratives.
• ASC 606 revenue recognition for SaaS, usage, and hybrid models, including variable consideration, stand‑alone selling price allocation, and contract modifications.
• Capitalized software and commissions under ASC 350‑40 and ASC 340‑40, tied to clear amortization schedules and controls.
• ERP selection and implementation for software companies, integrated with billing platforms to automate postings and reduce spreadsheets.
• M&A and valuation support, QoE preparation, stock‑based compensation treatment, and SOC and IT control hardening before diligence.
• Multistate and international tax planning, sales tax nexus management, R&D credit studies, payroll tax offsets for qualifying startups, and clean filings across forms 1040, 1065, 1120, 1120‑S, 1041, and 990.

Last filing season, a partner asked us to standardize ASC 606 for a fast‑growing SaaS client. We mapped performance obligations, automated deferred revenue, and tightened commissions capitalization. The next audit finished with minimal comments, and the partner kept the relationship, stronger than ever.

White‑Label Outsourced Accounting and Fractional CFO

You want senior‑level judgment without the permanent overhead. We provide a combined operating model, production teams to run bookkeeping and close, plus strategic finance support you can present under your brand.

• AP/AR, payroll, bank and merchant reconciliations, expense controls, and month‑end close.
• Recurring revenue tracking for ARR and MRR, cohort churn analysis, and unit economics.
• Cash forecasting, including AI‑enabled 13‑week models that connect to billing and collections.
• KPI and board reporting, investor‑grade narratives, and monthly variance analysis.
• Audit and diligence readiness that reduces rework and protects your client’s valuation story.

Typical engagement value, firms commonly see 30–50% cost savings compared to hiring and a faster close by up to 75% when we consolidate billing, ERP, and rev rec into one data model. Your client’s leadership sees cleaner numbers, and your team gets time back for advisory work.

What You Can Promise Your Clients, With Confidence

• A predictable month‑end, clear calendars, assigned owners, and sign‑offs that stick.
• Dashboards that refresh key metrics, runway, ARR, MRR, gross margin, CAC payback, and net revenue retention.
• Policies that are written, trained, and followed, not just discussed.

Revenue Recognition Under ASC 606

SaaS and software revenue must be right the first time. We translate complex contracts into consistent, traceable accounting.

The Five‑Step Model, Made Practical

• Identify the contract with the customer, including amendments and renewals.
• Identify performance obligations, for example software access, implementation, and premium support.
• Determine the transaction price, including discounts, rebates, and usage fees.
• Allocate the transaction price to performance obligations using stand‑alone selling prices.
• Recognize revenue as obligations are satisfied, typically over time for SaaS.

Variable Consideration and the Constraint

We estimate variable consideration using the expected value or most likely amount and apply the constraint to avoid significant reversals. Usage and tiered pricing are modeled in schedules that your audit team can test, with change logs and evidence captured automatically.

Capitalizing Commissions and Contract Costs

Under ASC 340‑40, we capitalize incremental costs of obtaining a contract, like sales commissions, and amortize them over the expected benefit period. We set up rules driven by product tier and term length, so expense recognition aligns with how your client earns revenue.

Capitalized Software Costs, ASC 350‑40

We separate preliminary and post‑implementation activities, expense those, and capitalize qualifying application development costs. Amortization schedules and impairment monitoring sit in the ERP, not in one‑off spreadsheets. The result is consistent treatment and fewer audit adjustments.

Clear policies reduce debate. Clear schedules reduce risk. When both live in the ERP, testing goes faster and your team sleeps better at month‑end.

Deliverables You Can Share With Clients

• Written revenue recognition policy and capitalization policy, with examples and decision trees.
• Standardized close checklist and calendar, roles by day, required evidence items by account.
• 13‑week cash model with drivers for bookings, collections, and payroll, updated weekly.
• ASC 606 contract review templates and SSP matrices, ready for audit testing.
• Amortization schedules for capitalized software and commissions, tied to the general ledger.
• Audit‑ready workpapers and tie‑outs for revenue, deferred revenue, and cost capitalization.

Scalable Systems, ERP, Automation, and AI‑Enabled Analytics

When software companies scale, spreadsheets struggle. We help your firm select and implement an ERP tailored for SaaS and software, then connect billing platforms so entries post automatically and consistently.

ERP That Fits Software and SaaS

• Centralize ARR, MRR, deferred revenue, capitalization schedules, and stock‑based compensation.
• Integrate subscription billing, metering, and payment processors to reduce manual postings.
• Enforce ASC 606 with rules, not ad hoc files, and trace every change with audit logs.

Automation That Speeds the Close

• RPA and API integrations for reconciliations, cash application, and revenue cutoffs.
• Standard mapping tables for products, price lists, and commissions that reduce errors.
• Automated variance flags and exception queues that route to owners with due dates.

Analytics That Drive Decisions

• Driver‑based forecasting, runway and burn analysis, and scenario planning for top‑line and churn.
• AI‑enabled 13‑week cash forecasts that ingest billing, collections, and payroll to predict shortfalls early.
• Board‑ready dashboards that show NRR, CAC payback, sales efficiency, and cohort metrics.

M&A Readiness, Valuation, and Transaction Tax Support

When your client heads toward a raise or exit, the finance story must stand up to scrutiny. We prepare the numbers, the controls, and the narrative so diligence moves quickly.

• Quality of earnings preparation, clean revenue and gross margin by product and cohort.
• ASC 606 documentation, contract reviews, and evidence of consistent recognition.
• Stock‑based compensation, capitalization of software and commissions, and clear amortization.
• SOC and IT control hardening, access reviews, and change management discipline.

Focus Areas and Impact

We have supported partners in reducing surprise sales tax exposure before close, including a case where scoped remediation protected roughly 900,000 in potential liabilities. The earlier we start the review, the smoother the outcome.

White‑Label Delivery to Protect Your Brand

We show up as your team, join diligence calls if you ask, and produce schedules with your templates. You own the relationship. We help you look excellent under pressure.

Multistate and International Tax, R&D Credits, and Sales Tax Nexus

Technology companies trigger state and global obligations earlier than most expect. We help your firm manage the exposures while turning incentives into cash savings.

Multistate Nexus Strategies

• Track revenue and transaction counts by state against thresholds to trigger filings only where required.
• Map physical presence, remote staff, contractors, servers, and events that create income, franchise, or sales tax obligations.
• Build a taxability matrix for subscriptions, licenses, and services, since SaaS is taxed differently by state.
• Align the chart of accounts to support market‑based apportionment and single sales factor rules.
• Produce audit‑ready evidence, registrations, and calendarized filings, with reminders and SLA tracking.

R&D Credit Optimization

• Identify qualified research expenditures tied to software development, testing, and coding.
• Model federal and state R&D credits, typically 6–14% of qualified costs under allowed methods.
• Coordinate payroll tax offsets for eligible startups and align credits with multistate apportionment.
• If applicable, coordinate intercompany transfer pricing for R&D so costs sit in the right jurisdiction.

Sales and Use Tax, Including SaaS

• Determine product taxability by state, subscription versus license, bundled services, and exemptions.
• Monitor nexus triggers, remediate historic exposure, and manage voluntary disclosure if needed.
• Integrate billing platforms with sales tax engines so rates, returns, and evidence flow automatically.

Industry Solutions You Can Offer Today

SaaS

Operationalize ARR, MRR, churn, and deferred revenue. Capitalize development costs and commissions correctly. Deliver dashboards that explain unit economics and cohort behavior, and keep policies audit‑ready.

Fintech

Pair accounting with risk and compliance. Payment processing reconciliation, information assurance, cybersecurity control mapping, and reporting aligned to digital banking and electronic transaction flows.

HealthTech

Engineer recognition for telehealth and subscriptions, implement HIPAA‑aligned process controls, and systematize R&D credit capture tied to product development cycles.

Tech‑Enabled Services

Stabilize cash flow, implement scalable CFO services, and automate the close with ERP and workflow upgrades that cut manual effort.

Frequently Asked Questions

What forms and filings can Accountably support under a white‑label model?

We handle federal, state, and multistate returns including 1040, 1065, 1120, 1120‑S, 1041, and 990, plus property tax, payroll tax, sales and use tax, and audit‑ready workpapers. Your firm remains the face to the client while we execute the work to your standards.

Can you support ASC 606 and capitalized software for our SaaS clients?

Yes. We draft policies, automate schedules in the ERP, and produce evidence that passes audit. We also handle commissions under ASC 340‑40 and internal‑use software under ASC 350‑40, with clear amortization and impairment monitoring.

Do you work inside our systems and templates?

We do. We use your email domain, templates, ticketing, and close calendars, or we provide ours if you prefer. Either way, delivery is white‑labeled, and controls meet SOC 2 expectations.

What results should we expect?

Firms commonly see 30–50% cost savings versus hiring and up to a 75% faster month‑end close once automation and standard work are in place. Results depend on baseline tools and process maturity, and we scope that with you upfront.

Is this only for U.S. clients?

Our delivery serves U.S. firms and their clients primarily. We coordinate international needs, transfer pricing, and indirect tax with your guidance or your global partners when a client’s footprint requires it.

Next Steps

If your firm is ready to grow in Technology and Software Accounting Services, we would love to help you win and keep more of these clients.

• Book a discovery call to scope white‑label services for your current portfolio.
• Ask for our ASC 606 and capitalization checklist and a sample 13‑week cash model.
• Start with one pilot client, prove the model, then expand with confidence.

Your clients push the pace, your team sets the standard, and Accountably provides the engine that keeps everything moving. Let’s build your tech practice together.

Compliance Note

Accountably operates with IRS compliance, GAAP standards, cash basis accounting where appropriate, and SOC 2 certified processes. We follow ASC 606, ASC 340‑40, and ASC 350‑40 for software and commissions accounting as applicable. Policies and results are engagement specific.