Hire an Offshore AP/AR Specialist for CPA Firms

On the payables side, a dedicated AP/AR clerk runs invoice processing, three-way match against purchase orders and receipts, vendor management, and scheduled payment runs, so nothing gets paid twice and nothing slips past its terms. On the receivables side, they raise invoices, apply cash to the right open items, work collections, keep the aging current, and send dunning on the cadence you set. Between the two, they handle vendor and customer reconciliations, expense coding, and the AP/AR pieces of month-end close so both sub-ledgers tie out before your reviewer looks.

We place specialists who understand a firm's controls and working-paper standards before they touch a live ledger. Accountably was built by a Washington-licensed CPA who ran reviews inside US firms, so the people we place know that a clean aging and a matched invoice are the point, not just data entry. If you would rather hand off the function than staff a seat, that is a different offer. Just need the work done? See our accounts receivable and payables work.

Before any live engagement, we run a Free 40-Hour Proof Pilot: the specialist works a fixed 40-hour block of your own payables and receivables under our full multi-layer review, and your reviewer checks the aging, the matched invoices, and the cash application the same way they would grade a new hire. If duplicate payments or misapplied receipts slip through, you have learned exactly where we stand, with none of your clients touched. If the aging comes back clean, you have already seen the standard before you scale.

A drive-by trial is a sales tactic. A structured pilot on your own ledgers is how a firm tests trained people on real vendor and customer files without putting a payment run or a collections relationship at risk. The Proof Pilot proves the work before the relationship starts. The 30-day fit guarantee carries the risk once it does.

Most firms start with one to three trained people and scale as trust builds. We learn or build your SOPs, run mock payment runs and collections cycles through a 3 to 4 week ramp, and keep reviewers over both sub-ledgers so quality holds from day one. You start small, see a clean aging, and expand seat by seat. When someone rolls off, a trained replacement has already shadowed them, so your payables and receivables never take a hit.

Where segregation of duties matters, we split AP and AR across separate seats and keep our own review between them, so control does not depend on trusting one person with both sides. If you also need the recurring books behind the sub-ledgers, hire an offshore bookkeeper; for return work in season, hire an offshore tax preparer. See the full hire an offshore specialist hub to match roles to your workload.