Outsourced Bookkeeping Services for CPA Firms

Accountably is a staffing and recruiting agency that helps US CPA, EA, and accounting firms hire talent from India across tax, accounting, payroll, and finance. Accountably offers offshore staffing services, placing full-time offshore employees from India who work inside your firm's workflow, on your software and SOPs.

Accountably places bookkeeping professionals in India across the whole monthly cycle, from bank feeds and transaction coding to reconciliations, AP and AR, and the month-end close.

If a bookkeeping role can be performed remotely, Accountably can fill it with A-players from India.

Here are some examples of the roles we can fill:

• Bookkeeping: bookkeepers, accounting assistants
• Software specialists: QuickBooks accountants, Xero accountants
• Client accounting: CAS specialists, staff accountants
• Payables and receivables: AP and AR specialists
• Review: accounting managers

Accountably's staffing model is fully managed: we handle the employment contract, payroll, tax compliance, benefits administration, and salary disbursement for every hire, so you get the talent without the administrative overhead.

This matters most for firms that don't have an established entity or employer of record (EOR) infrastructure in India.

You direct the day-to-day work; Accountably handles everything on the back-end.

Our staffing model also includes onboarding support, equipment coordination if needed, and ongoing HR support for as long as the engagement runs.

Dedicated hires and build-operate-transfer teams go through the same vetting and shortlisting process; a white-label team is staffed and run by its assigned manager.

The core difference between dedicated offshore talent and a white-label delivery team is who directs the work. With dedicated offshore talent, your bookkeeper works inside your workflow and you direct the work like any member of your team; with a white-label delivery team, Accountably's manager runs the team, with its own reviewers, and you review the finished work.

Recruiting differs between the models. Dedicated hires go through the same recruiting process as build-operate-transfer teams, while a white-label team is staffed and run by its assigned manager.

Dedicated offshore talent is the right fit if you have round-the-year bookkeeping work and want full-time staff inside your workflow.

A white-label delivery team makes more sense if your volume spikes in busy season and you'd rather review finished work. Firms serious about long-term offshore control can also choose build-operate-transfer.

If you're not sure which fits your situation, mention it on the discovery call, and the team will walk you through all three options.

Accountably quotes every bookkeeping seat before you commit. Accounting seats start from about $11 an hour, which comes to roughly $1,800 to $2,500 a month for a full-time seat. Senior seats, such as an accounting manager who reviews the close, are quoted on request.

The rate can vary by role and seniority, so you will get the specific figures on your discovery call, where we will walk you through the total cost for the role you need to fill.

But even with Accountably's fee included, a bookkeeping hire in India through Accountably can still save your firm up to 70% compared to an equivalent US hire.

For firms that don't have an existing international payroll setup or in-country legal infrastructure, the staffing model removes that work entirely. Accountably handles the employment contract, payroll processing, tax compliance, and benefits administration for your hires.

You direct the work. Accountably owns the employment relationship.

Also, with Accountably you pay nothing until you hire. The search, sourcing, shortlisting, and your interview stages all happen before any fee is due. If Accountably does not place someone, you owe nothing. A dedicated hire has a 60-day minimum commitment.

The 45-day replacement guarantee is included. If a placement does not work out within 45 days, Accountably finds a replacement at no additional charge.

Outsourced bookkeeping is the practice of handing your clients' day-to-day record-keeping to a team outside your firm instead of hiring in-house bookkeepers. That team codes and categorizes transactions, reconciles every bank and credit card account each month, keeps the general ledger, and closes the month inside the accounting software each client already uses.

For a CPA or accounting firm, the work usually covers:

• Transaction coding to each client's chart of accounts
• Bank, credit card, and loan reconciliations
• The month-end close, with adjusting entries, accruals, and prepaid schedules
• General ledger upkeep and trial balance prep
• Financial statements: P&L, balance sheet, and cash flow statement
• Bill entry, invoicing, and AP and AR support
• Catch-up and cleanup of books that have fallen behind

Outsourced means the work is done by a team outside your firm. Offshore means that team is in another country. With Accountably it is both: your bookkeeper sits in India and works inside your workflow like any other member of your team.

The main difference is cost. A bookkeeping hire in India can save your firm up to 70% compared to a US-based equivalent, due to the lower cost of living in India compared to the US.

With dedicated offshore talent, your firm manages the day-to-day work. Your bookkeeper reports to your managers, follows your workflows and processes, and works as part of your team, just like any other remote employee.

Accountably doesn't direct their daily work or assign client files. You have complete control over their responsibilities and schedules. Think of Accountably as the hiring and administrative partner, not a management layer.

If you'd rather review finished work than direct it, a white-label delivery team comes with Accountably's own manager and reviewers.

Yes, bookkeepers in India working with US firms work in the same tools your team already relies on: QuickBooks and Xero for the books, and Karbon and TaxDome for workflow and client documents.

During vetting, Accountably screens explicitly for your stack rather than assuming tool familiarity and runs the assessments you already use.

Onboarding then ramps your bookkeeper on your firm's software and SOPs, from your chart of accounts conventions to your close checklist.

If there is a specialized system in your clients' environment, we identify transferable skill paths and flag any ramp time upfront so you can make an informed decision.

Accountably puts every candidate through a rigorous screening process before presentation.

Every candidate goes through Accountably's vetting process, which includes:

• Skills assessment: technical evaluation specific to the role requirements
• Experience validation: Accountably verifies work history
• Software experience: we check every candidate's experience in the software your clients' books live in, such as QuickBooks and Xero
• Cultural fit: Accountably screens for alignment with US business practices, work style, and your specific firm culture
• Motivation check: Accountably rules out candidates who are just looking for short-term contracts or salary bumps
• Background checks: we run background checks, and every hire works under an NDA

You only see candidates who meet all these criteria. Experienced hires start with onboarding on your software and SOPs. Newer hires first complete our 6-week US tax and accounting program.

Yes. A senior bookkeeper can take on catch-up and cleanup work: reconstructing missing periods, reconciling every account, correcting miscoded transactions, and rebuilding the general ledger until it is review-ready.

It is usually best run as a defined cleanup project before the recurring monthly work starts, so the backlog doesn't eat into the monthly close. Once the backlog is cleared, the client moves onto a predictable monthly close cycle.

See books cleanup for how that work is staffed.

Every engagement runs on documented SOPs mapped to your chart of accounts, naming conventions, close checklist, and client-specific coding rules.

Every file goes through preparer, senior, quality and final review before it reaches you.

Because the process lives in writing rather than in one person's head, quality stays consistent no matter who does the work.

Yes, client files are handled under SOC 2-aligned controls by background-verified staff who work under NDAs.

Access is role-based and runs over a secure VPN, files move by encrypted exchange, audit logs record activity, and nothing is stored on a personal machine.

See data security and compliance for the full set of controls.

If a placement doesn't work out within the first 45 days, we find a replacement at no additional cost to you.

And if someone rolls off later, we shadow and hand over during their notice period, so your clients' books never take a hit.